Automatic invitation to quote
VEYRA sends the request to eligible suppliers automatically. Each supplier prepares and submits its own offer.
Project tendering
Blind tendering among pre-qualified suppliers
For project work — construction, maintenance, services — VEYRA is designed to run the whole tender against companies already pre-qualified to supply the works, with evaluation protected from supplier identity until the decision is made.
Product status: PlannedProposed workflow — design intent, not yet a production capability.
Proposed workflow
Six stages from scope to award
The proposed workflow for running a project tender on VEYRA.
01
Buyer uploads the requirements
Upload a bill of quantities, scope of works, drawings, specifications or service schedule. Include quantities, location, delivery dates and completion requirements.
02
VEYRA structures the tender
The requirements are organised into materials, labour, equipment, freight and services. Missing information is flagged for the buyer to confirm before release.
03
Suitable suppliers are matched
Suppliers are matched against the relevant category, location, capacity, qualifications, insurance and tender-specific requirements. Prequalification must be current and relevant to the work.
04
Suppliers receive an invitation to price
Each supplier receives the relevant package and completes a standard pricing breakdown, including availability, exclusions and delivery or completion dates.
05
VEYRA compares the submissions
Line items and total costs are compared, missing prices or exclusions identified, and offers assessed against criteria established before the tender opens.
06
Approval, award and tracking
The recommendation routes through the buyer's approval process. Approved costs, milestones and supplier KPIs then carry into the live record.
This workflow describes design intent. Stages are being validated through the pilot program before any capability claim is made.
Worked example
One project, priced as packages
A buyer uploading a workshop construction project could request separate prices for each package — then award the whole project to one contractor, split it across suppliers, or combine the two.
- Steel and building materials
- Concrete supply and installation
- Crane hire and transport
- Electrical and plumbing services
- Labour and equipment hire
Where packages are split, VEYRA is designed to show who is responsible for coordinating each package and to account for freight, mobilisation and other shared costs — so a split award is compared on its true total, not just the sum of the line items.
Two levels of automation
The supplier always controls their own price
Supplier-authorised pricing
VEYRA returns a price using supplier-owned catalogues, rate cards or connected pricing systems, within agreed rules for quantities, availability and validity. Bespoke work goes back to the supplier for confirmation.
AI never invents a supplier's price or commits a supplier without authority. Fully automatic pricing is most practical for standard materials and clearly defined services.
Blind tendering
Assessed on the offer, not the relationship
With the blind tendering option, evaluators score submissions without knowing which supplier made them.
- Supplier identities remain hidden from evaluators during assessment.
- No direct buyer–supplier contact while the tender is open.
- Questions and clarifications run through VEYRA, so every bidder sees the same answer.
- Material scope updates reach every affected bidder at the same time.
- Verified identities are retained for qualification, contracting and audit purposes.
VEYRA is designed to reduce the influence of relationship familiarity on buying decisions. It does not claim to eliminate bias, and evaluation judgement remains with the buying organisation.
Supplier certificates
Certificates checked before pricing opens
Each supplier keeps its compliance documents in one place, linked to the tender packages they cover. Buyers set which certificates a package requires before it opens.
Licences
Trade licences, high-risk work licences and other registrations relevant to the package, with expiry dates tracked.
Insurance
Public liability, workers' compensation and professional indemnity insurance, recorded with insurer, policy number and expiry.
Safety certification
Safety system certifications and work health and safety evidence relevant to the works.
Quality and environmental
Quality and environmental certifications the buyer requires for the package.
Product and material evidence
Product data sheets, compliance certificates and traceability evidence for supplied materials.
Supply Nation and Indigenous evidence
Supply Nation certification or Indigenous ownership evidence, recorded as a separate attribute where policy requires it.
- Buyers choose the certificates each package needs; suppliers without them are flagged before pricing.
- Each certificate records its issuer, number, issue date and expiry date.
- Expiring certificates trigger reminders to the supplier and an alert to the buyer.
- In blind tendering, certificates are checked for compliance without revealing the supplier's identity to evaluators.
VEYRA records and checks that certificates are present and in date. It does not replace the buyer's own technical review or confirm that a certificate is genuine with the issuer.
Audit trail
Every step of the tender is recorded
A time-stamped record shows who did what and when — from the first upload to the final award.
- Scope uploadedBuyer, files, version and time of upload.
- Tender releasedEvaluation criteria and required certificates locked before release.
- Suppliers invitedWhich pre-qualified suppliers were matched, and why.
- Questions and answersEvery clarification, routed through VEYRA and shared with all bidders.
- Certificates submittedDocument, version, expiry and compliance check result.
- Prices submittedLine-by-line pricing, time stamped at submission.
- Evaluation and scoringEach evaluator's scores and comments against the fixed criteria.
- Approval and awardApprover, decision, reasons, and any departure from the recommendation.
The trail can be exported for internal audit, probity review or dispute resolution.
After the award
The result feeds your budgets and targets
Awarded work is designed to flow directly into department budgets, cost tracking and SME, local business and Indigenous spend targets, shown in dollars and percentages.
Those categories can overlap — a single supplier may be local, SME and Indigenous-owned — so the platform records each attribute separately rather than adding them together.
Structured tendering is an established software category. VEYRA's proposed approach combines it with blind evaluation, supplier prequalification and ongoing performance tracking in one record.
See how the platform supports thisSee a structured procurement event end to end
Request a guided demonstration and we will walk through configuration, supplier release, comparison, approval and the audit record produced.